Flow Automation: Triggering Workflows When a Product Is Created

When a staff member manually creates a product or adds one via a plugin or import tool, the Product is created trigger will initiate a workflow in Flow Automation. You can use this trigger to automate product tagging, classification, and other tasks for streamlined product management.

Supported Actions

You can use the following actions with the "Product is created" trigger. Click on each action name to view its setup details:

• [Product] Publish Product
• [Product] Create Product SKU
• [Product] Update Product Information
• [Product] Add Product to a Category
• [Product] Unpublish Product
• [Product] Remove Product from a Category
• [Product] Remove Product Tag
• [Product] Add Product Tag
• [General] Send Email Notification
• [General] Update Counter
• [General] Loop Operation

Testing the Workflow

To verify that the workflow is triggered correctly, follow the steps below to create a test item:

1. From your SHOPLINE admin panel, go to Products and click Add product to create a test item. (We recommend using a distinctive product title to easily identify the test item later.)
   
   
    
2. Check whether the automation workflow runs as expected.

Example Use Case

Here’s a real-world example of using the "Product is created" trigger — When a product is created, the system checks whether its title contains the keyword "Electronics". If so, it automatically adds the tag [Electronics] to the product. This helps streamline categorization and product management:

• Trigger: Product is created
• Condition: Product title contains "Electronics"
• Action: Add product tag [Electronics]

Available Templates

Here are ready-to-use templates that incorporate this trigger. Click a template to view or apply it:

• Automatically remove products from the "New" category after 30 days: When a product is created, it is tagged [New Product] and added to the [New Collection] category. After 30 days, the tag is removed and the product is moved out of the category.
• Classify products based on price range: Products are categorized based on their SKU sale prices upon creation:
  • If all SKU prices ≤ A, add to [Under A Collection ID]
  • If all SKU prices ≥ A and ≤ B, add to [Under B Collection ID]
  • If all SKU prices > B, add to [Over B Collection ID]
• Auto-tag and classify products based on title and SKU: When a product is created:
  • If the product title contains "A", tag it as [A]
  • If the SKU title contains "B", tag it as [B]
  • If the SKU code contains "C", add it to [C Collection ID]
• Classify products by product type: Upon creation, if the product type is "A", add it to the [A Collection] category.
• Classify products by SKU title:
  • If any SKU title contains "A", add it to [A Collection ID]
  • If all SKU titles contain "B", add them to [B Collection ID]
• Classify products by description, summary, or title: If any of these fields contain "A", add the product to [A Collection ID].
• Auto-tag with [Topwear] if the product name includes "T-shirt": If the product description, summary, or title contains "T-shirt", tag the product as [Topwear].
• Tag products as [New] for 30 days post-creation: When created, the product is tagged as [New]. The tag is automatically removed after 30 days.