Flow Automation: Triggering Workflows When Inventory Levels Change at a Location – SHOPLINE Help Center

You can use the Inventory level updates trigger in Flow Automation to initiate workflows whenever the stock quantity of a SKU at a specific location is modified. This is essential for managing multi-location fulfillment, automating stock transfers, or tracking regional inventory fluctuations.

This guide explains the actions supported by this trigger, how to test it end to end, and provides a practical example for automating inventory notifications.

Supported Actions

The following actions are primarily used in workflows initiated by the Inventory level updates trigger:

[Product] Delete SKU
[General] Send Email Notification
[General] Update Counter
[General] For Each Loop

Note: If you need to trigger a workflow based on inventory changes at the product variant level rather than a specific location, please refer to "Flow Automation: Triggering Workflows When Product Inventory Changes."

Testing the Workflow

To test whether the workflow is successfully initiated when the inventory at a location is updated, follow these steps:

In Flow Automation, set up a workflow using the Inventory level updates trigger.
From your SHOPLINE admin panel, go to Products > Inventory.
Select a location, then find a product and update its inventory quantity in the Available column.
After saving the changes, go to the Flow Automation to check the execution results.

Note: For more information on how to monitor the execution of your workflows, please refer to the "How to View the Running of a Flow" section in the "Introduction to Flow Automation" guide.

Example Use Case

Here is a practical example of using the Inventory level updates trigger to automate internal stock alerts.

Scenario: Send low stock email alerts to staff when inventory at a specific location drops.

Trigger: Inventory level updates
Condition: Check if the variant's available inventory is less than or equal to the assigned number (i.e., 10).
Action: Send email notification
Recipient: Manually enter the recipient's email address
- Subject: [Example] Location-based Inventory Update Alert
Outcome: Whenever stock at a specific location falls below the defined threshold (e.g., 10 units), the system automatically triggers an email notification, ensuring the operations team remains informed about stock movements across all locations.