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Flow Automation: Triggering Workflows When Inventory Levels Change at a Location

You can use the Inventory level updates trigger in Flow Automation to initiate workflows whenever the stock quantity of a SKU at a specific location is modified. This is essential for managing multi-location fulfillment, automating stock transfers, or tracking regional inventory fluctuations.

This guide explains the actions supported by this trigger, how to test it end to end, and provides a practical example for automating inventory notifications.

 

 

Supported Actions

The following actions are primarily used in workflows initiated by the Inventory level updates trigger:

  • [Product] Delete SKU
  • [General] Send Email Notification
  • [General] Update Counter
  • [General] For Each Loop
Note: If you need to trigger a workflow based on inventory changes at the product variant level rather than a specific location, please refer to "Flow Automation: Triggering Workflows When Product Inventory Changes."

 

 

Testing the Workflow

To test whether the workflow is successfully initiated when the inventory at a location is updated, follow these steps:

  1. In Flow Automation, set up a workflow using the Inventory level updates trigger.
  2. From your SHOPLINE admin panel, go to Products > Inventory.
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  3. Select a location, then find a product and update its inventory quantity in the Available column.
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  4. After saving the changes, go to the Flow Automation to check the execution results.

    Note: For more information on how to monitor the execution of your workflows, please refer to the "How to View the Running of a Flow" section in the "Introduction to Flow Automation" guide.

 

 

Example Use Case

Here is a practical example of using the Inventory level updates trigger to automate internal stock alerts.

Scenario: Send low stock email alerts to staff when inventory at a specific location drops.

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  • Trigger: Inventory level updates
  • Condition: Check if the variant's available inventory is less than or equal to the assigned number (i.e., 10).
  • Action: Send email notification
  • Recipient: Manually enter the recipient's email address
    • Subject: [Example] Location-based Inventory Update Alert
  • Outcome: Whenever stock at a specific location falls below the defined threshold (e.g., 10 units), the system automatically triggers an email notification, ensuring the operations team remains informed about stock movements across all locations.