Wishlist: Managing Back-in-Stock Export Permissions – SHOPLINE Help Center

The Users and permissions page in the Wishlist app lets you control which staff accounts can export your back-in-stock subscriber list. Since this data includes customer contact details such as email addresses and phone numbers, restricting export access helps protect sensitive customer information from unnecessary exposure and supports compliance with applicable data protection regulations, such as the EU General Data Protection Regulation (GDPR).

This guide explains how to access the Users and permissions page, review your store's manager list, and manage each manager's export permission.

Accessing the Users and Permissions Page

To access the Users and permissions page:

From your SHOPLINE admin panel, go to Apps > Wishlist.
Click Settings, then select Users and permissions.

Understanding the Users and Permissions Page

The Users and Permissions page consists of two sections: the store owner's account and the manager list.

Store owner's account: Displays the store owner's account information. The store owner always has Export permission, and this permission cannot be disabled.
Manager list: Displays all manager accounts in the store (deleted accounts are not shown). Each row shows the manager's Name, Manager account, and Export permission toggle. The list displays up to 100 managers per page.

Managing Manager Export Permissions

To turn a manager's export permission on or off:

From the Users and permissions page, locate the manager whose permission you want to change.
Click the Export permission toggle for that manager to turn it on or off.

Notes:

Only the store owner can edit export permissions. Managers can view their own and other managers' permission status, but can't make changes.
The store owner's own export permission is always enabled and can't be turned off.
After this feature is launched, existing managers will retain their current export permission settings. Any managers added in the future will have export permission disabled by default.

How Export Permission Affects the Alert Subscribers Page

Export permission determines whether a manager can export your back-in-stock subscriber list from the Alert subscribers page.

If a manager has export permission, the Export option is shown on the Alert subscribers page.
If a manager doesn't have export permission, the Export option is hidden.

Note: If a manager's export permission is turned off while they have the export window open, the export is blocked and an error message is shown when they click Export.

For steps on exporting subscriber data, see "Wishlist: Managing the Back-in-Stock Subscriber List."