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Finding and Managing Products from the Product List

The Products page in your SHOPLINE Admin provides a centralized workspace for finding and managing products in your catalog. You can search and filter products, save frequently used product views, customize and sort the product list, and quickly access actions for individual products.

This guide explains how to use these tools to find the products you need and manage them efficiently from the product list.

 

 

Searching for Products

To find specific products, go to Products in your SHOPLINE Admin and use the search bar above the product list.

You can choose which product information to search by from the dropdown next to the search bar. Supported search fields include:

  • All
  • Product name
  • SPU code
  • SKU code
  • Vendor
  • Product barcode
  • Variant name
  • Product description
  • Product ID

Select a search field, enter your search term, and SHOPLINE displays the matching products.

Note: When searching by Product ID, you can enter up to 1,500 characters and search for up to 50 products at a time.

 

 

Filtering Products

Filters help narrow your product list based on product attributes, status, sales channels, dates, and other criteria.

 

Using Quick Filters

Frequently used filters are available directly above the product list:

  • Product collection tree: Select a collection from a product collection tree you've already created.
  • Collections: Find products assigned to a specific collection.
  • Product tag: Find products based on their assigned tags. Choose a matching condition, then select one or more tags:
    • With any tag: Displays products containing at least one of the selected tags.
    • With all tags: Displays products containing all selected tags.
    • Does not contain any tags: Displays products that don't contain any of the selected tags. Products without any tags also meet this condition.
  • Price range: Enter a minimum price, maximum price, or both.

You can combine multiple filters to further narrow the results. Applied filters appear above the product list. To remove a filter, click the × icon next to it.

 

Using More Filters

For additional filtering options, click More filters. Available filters include:

  • Price range: Enter a minimum and/or maximum price to narrow the product list.
  • Product type: Select a product type to show products assigned to that type.
  • Custom product type: Select a custom product type to show products assigned to it.
  • Product status: 
    • Status: Select Activated, Deactivated, or Archived to filter products by status.
    • Visibility: Select Visible or Hidden to filter products by visibility.
  • Gift cards: Select Gift cards to show gift card products.
  • Sales channels: Select a sales channel, then choose Published or Unpublished to filter products by their publishing status on that channel.
  • Product creation time: Select a preset time period or specify a custom date range to filter products by when they were created.
  • Product update time: Select a preset time period or specify a custom date range to filter products by when they were last updated.
  • Metafield: Select a supported metafield and specify its value to find matching products.
  • Combined listings: Select Parent product, Sub-product, or Regular product to filter products by their role in combined listings.

Configure the filters you need, then click Complete to apply them. To remove your selections and start over, click Reset.

Notes:

  • When filtering by Product type, you can navigate through the product type hierarchy and select a specific subtype. You can also select Select Subtypes of the Selected Type to include products assigned to any subtype under the selected product type.
  • The Metafield filter supports single-line text metafields and allows you to select up to 20 metafields.
  • If your search or filter results contain more than 20,000 products, the product list may not load. Narrow your search criteria and try again.

 

 

Saving Frequently Used Product Views

If you frequently work with the same group of products, save your search and filter conditions as a custom tab for quick access.

To create a tab:

  1. Search for or filter the products you want to include.

  2. Click Create a tab next to the applied filters.

  3. In the pop-up window, enter a name for the tab.
  4. Click Save.

The saved tab appears at the top of the product list alongside the default All, Activated, Deactivated, and Archived tabs. Select it whenever you want to quickly apply the saved conditions again.

You can also update or delete saved views as your product-management needs change.

 

 

Customizing the Product List

You can control which product information appears in the product list so the page focuses on the information most relevant to your workflow.

To customize the list:

  1. Click Edit columns.

  2. Select or clear the fields you want to display. At least two columns must remain selected. Available columns include:
    • Product (displayed by default and can't be deselected)
    • Price
    • Product ID
    • SPU code
    • Variant
    • Vendor
    • Inventory quantity
    • Created
    • Product update time
    • Status
    • Visibility

  3. Drag the six-dot icon next to a field to change the column order.

  4. Click Update.

Tip: To quickly copy a Product ID, Product name, or SPU code, hover over the information and click the Copy icon.

 

Viewing Product Variant Details

When the Variant column is displayed, click the variant count for a multi-variant product to view its variants. The panel shows information such as the variant image, name, SKU code, price, available inventory, and tax status.

To copy a variant's SKU code, hover over the code and click the Copy icon.

 

Sorting the Product List

Click the Sort icon in the upper-right corner of the product list and choose how you want products to be ordered.

You can sort by:

  • Product name, A–Z or Z–A
  • Inventory, low to high or high to low
  • Price, low to high or high to low
  • Date created, oldest first or newest first

 

 

Viewing and Duplicating a Product

Use the Action column to quickly view or duplicate an individual product.

 

Viewing a Product

Click the View icon to open the product page on your online store and check how it appears to customers.

 

Duplicating a Product

Duplicate an existing product when you want to create a new product based on its information and settings.

To duplicate a product:

  1. In the Action column, click the Duplicate icon for the product you want to copy.

  2. In the Duplicate product window, update the Product Name as needed.
  3. Choose whether to copy additional information from the original product:
    • Duplicate product images: Copy the product images to the duplicated product.
    • Duplicate product inventory: Copy the inventory information to the duplicated product.
  4. Under Product Status, choose the status for the duplicated product:
    • Already on-shelf: Create the duplicated product as an activated product.
    • Already off-shelf: Create the duplicated product as a deactivated product.
  5. Click Next and follow the onscreen instructions to complete the duplication.

 

 

Updating Multiple Products

To update multiple products or variants at once, you can use bulk actions or the bulk editor from the product list. For detailed instructions, refer to "Bulk Updating Products from the Product List."