Setting Up Inventory for a New Product – SHOPLINE Help Center

Keeping your product inventory accurate helps you maintain the correct stock levels across locations and control what happens when products run out of stock.

This guide explains how to set up inventory when creating a new product in SHOPLINE, including adding a SKU and barcode, enabling inventory tracking, allowing sales when the product is out of stock, and setting the starting inventory quantity by location.

Notes:

This guide introduces how to set up inventory for a new product without variants. If you plan to create a product with variants, such as different sizes or colors, refer to "Creating and Setting Up a Product with Variants" for instructions on creating and configuring variants, including setting up inventory.
The inventory setup process differs slightly before and after a product is saved. This guide focuses on setting up inventory when creating a new product. To update inventory for an existing product, refer to "Updating Inventory for Existing Products."

Accessing the Inventory Section

To configure inventory when creating a new product:

From your SHOPLINE Admin, go to Products and click Create product.
Locate the Inventory section on the product settings page.
After configuring the inventory settings described in the following sections, click Save to save the product.

Identifying the Product with a SKU and Barcode

In the Inventory section, enter a SKU code and barcode to identify and track your product:

In the SKU code field, enter a unique code you use internally to identify the product.
In the Barcode field, enter a barcode, such as an ISBN, UPC, or GTIN, if the product has one.

Turning On Inventory Tracking

Enable inventory tracking to let SHOPLINE automatically keep track of your available stock.

Turn on Track inventory. Once enabled, SHOPLINE automatically updates the available quantity as orders are placed and lets you set inventory quantities for each location.

Allowing Sales When a Product Is Out of Stock

By default, a product with Track inventory enabled can't be sold once its inventory reaches zero.

To continue accepting orders, turn on Continue selling when out of stock to let customers keep ordering the product even after it's out of stock.

Notes:

The Continue selling when out of stock setting also applies to SHOPLINE POS.
This setting can be useful for backordered or made-to-order products. When enabled, customers can continue purchasing the product even when no inventory is available.

Setting Starting Inventory by Location

When Track inventory is enabled, set the starting inventory quantity for each location where you plan to stock the product:

Under Location, enter the Inventory quantity for each location where the product will be stocked.
To choose which locations will stock the product, click the pencil icon next to Location, select or deselect the locations as needed, then click Update.