Managing Product Collections

After creating product collections, you can manage them from the collection list in your SHOPLINE Admin. From this page, you can search, filter, and sort collections, save frequently used views, manage individual collections, and perform actions on multiple collections in bulk.

This guide explains how to find and organize your existing collections and manage them efficiently from the collection list.

Accessing Your Product Collections

From your SHOPLINE Admin, go to Products > Collections to view your existing collections and key information about each one.

The collection list includes the following information:

• Name: The name of the collection.

  Note: If a Collection note has been added to a collection, it appears below the collection name. Collection notes are for internal reference and aren't visible to customers. For more information, refer to the "Configuring Basic Collection Information" section of "Creating and Setting Up Product Collections."

• Type: Indicates whether the collection is a Manual collection or Smart collection.

• Product quantity: Shows the number of products in the collection.

  Note: The product quantity includes active, inactive, and archived products. The calculation may be delayed.

• Included in collection tree?: Indicates whether the collection has been added to your collection tree.
• Actions: Provides shortcuts for previewing, duplicating, or deleting the collection. 

To edit a collection, click its name to open the collection edit page and update its settings.

To create a new collection, click Add collection in the upper-right corner. For detailed instructions, refer to "Creating and Setting Up Product Collections."

Finding and Filtering Collections

Use the search and filter options at the top of the collection list to quickly find the collections you want to manage.

Searching for Collections

You can search for collections using different types of information:

1. Click the dropdown next to the search field.

   

2. Select one of the following search options:
   • Collection name
   • Collection ID
   • Collection note
3. Enter your search term in the search field.

The collection list updates to show collections matching your search.

Filtering Collections

You can further narrow down the collection list using the available filters:

• Type: Select Manual or Smart to display collections of the selected type.
• Product collection tree: Select a collection in the product collection tree to display that collection and all collections nested under it.

You can combine search and filter options to narrow down the results further.

Sorting Collections

Use the sorting options to change the order in which collections appear in the list:

1. Click the sort icon in the upper-right corner of the collection list.

   

2. Select a sorting method. Available sorting options include:

• Collection name (A–Z)
• Collection name (Z–A)
• Collection create date (oldest to newest)
• Collection create date (newest to oldest)
• Number of products in collection (low to high)
• Number of products in collection (high to low)
• Date updated (Newest first)
• Date updated (Oldest first)

The collection list is reordered based on your selection.

Creating and Managing Saved Views

If you frequently use the same search and filter settings, you can save them as a tab for quick access later.

Creating a Saved View

You can create a saved view either from your current search and filter settings or by creating a new tab first.

From your current search and filters:

1. Apply the search and filters you want to save.

2. Click Create a tab that appears.

   

3. In the pop-up window, enter a Tab name and click Save.

The saved view appears as a new tab at the top of the collection list.

By creating a new tab first:

1. Click the + icon next to the All tab.

   

2. In the pop-up window, enter a Tab name for the new tab and click Save.
3. The saved view appears next to the All tab. 

4. Apply the search and filters you want to include in the view, then click Save.

   

Managing Saved Views

After creating a saved view, select its tab to access the saved search and filter settings. You can then update the view or manage the tab as needed:

• Update the saved view: Adjust the search or filter settings, then click Save to save your changes to the view.
• Manage the tab: Click Manage tabs and select an option:
  • Rename: Change the name of the saved view.
  • Copy: Create a copy of the saved view.
  • Delete: Remove the saved view.

Managing Individual Collections

The Actions column provides shortcuts for managing individual collections directly from the collection list.

Previewing a Collection

Click the preview icon for a collection to view the collection on your storefront.

Duplicating a Collection

Click the duplicate icon to create a copy of an existing collection. You can then update the duplicated collection as needed instead of creating one from scratch.

Deleting a Collection

Click the delete icon to delete a collection, then click Delete in the pop-up window to confirm the deletion.

Managing Multiple Collections in Bulk

You can select multiple collections to update their sales channels or delete them at the same time.

Updating Sales Channels in Bulk

To manage sales channels for multiple collections:

1. Select the checkboxes next to the collections you want to update. To select all collections displayed on the current page, select the checkbox at the top of the list.
2. Click Set sales channels.

3. Select the action you want to perform:

   • Add: Add the selected collections to sales channels.
   • Delete: Remove the selected collections from sales channels.

   

4. Complete the corresponding settings and confirm your changes.

Deleting Collections in Bulk

To delete multiple collections:

1. Select the checkboxes next to the collections you want to delete, or select the checkbox at the top of the list to select all collections.

2. Click Delete.

   

3. In the pop-up window, click Delete to confirm the deletion.

Managing the Collection Tree

A collection tree lets you organize collections into a hierarchy for your storefront. On the collection list, the Included in collection tree? column indicates whether each collection is currently included in the collection tree.

To manage the hierarchy, click Set up collection tree in the upper-right corner of the collection list.

For detailed instructions on configuring and managing the collection tree, refer to "Managing Product Collections with Collection Trees (Limited Access)."