Uploading Local Assets to the File Library
Assets are the digital files you upload for your store setup and design, such as images, videos, PDF files, and more. When you build or modify your website, any assets uploaded through the admin panel or theme editor are automatically added to the file library for future use. Alternatively, you can upload local assets directly to the File library and insert them into your store whenever needed.
This guide explains how to upload local assets to the File library, the supported file formats and size limits, and how to manage file visibility by setting files to public or private.
Supported File Formats and Sizes
- Images: .gif, .pjp, .jpg, .pjpeg, .jpeg, .jfif, .png, .bmp, .webp, .svg, .ico, .avif (maximum size: 20 MB; maximum resolution: 35 MP)
Videos: .mp4 (maximum size: 20 MB; maximum resolution: 35 MP)
Documents: .pdf, .xlsx, .csv, .docx, .ttf, .woff, .woff2, .otf, .txt, .mp3, .vtt (maximum size: 20 MB)
Uploading Assets to the File Library
When your assets are ready, follow these steps to upload them to the file library:
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From your SHOPLINE admin panel, go to Settings > File library and click the Upload files button in the upper-right corner.
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In the pop-up window, select one or more local files to upload. You can also drag and drop them into the upload area. For the supported file formats and sizes, please refer to this section.
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The uploaded files will be displayed in the file list. You can group and manage them efficiently for easy access, organization, and use across your store.
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Tip: Regardless of how you upload assets to the File library, we recommend reviewing your store theme’s guidelines first. Create assets according to the specified requirements, and use clear, easily identifiable file names to make them easy to locate and reuse later. Note: Newly uploaded files are public by default. To change their visibility, refer to the "Setting Files to Public or Private" section below. |
Setting Files to Public or Private
Files in the File library can be set to Public or Private. If you want to temporarily restrict access to a file through its public link, you can make it private and restore public access at any time.
The differences between the two file statuses are outlined below:
| File status | Description |
| Public |
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| Private |
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Checking File Status
You can check a file's status in the following ways:
- File list: From your SHOPLINE admin, go to Settings > File library. Check the File status column to see whether a file is Public or Private.
- Status filter: Use the File status filter above the file list to display only Public or Private files.
- File preview: Click a file to open its preview, then check File status in the right-hand panel.
Changing a File's Status to Public or Private
To change a file's status, follow these steps:
- From your SHOPLINE admin, go to Settings > File library.
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Locate the file you want to update and click the lock icon in the Actions column.
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In the confirmation dialog, review the changes and click OK to proceed:
- Make this file private: The file will no longer be accessible through its public link. Images and other resources that reference the file in your storefront may no longer display correctly.
- Make this file public: The file will become publicly accessible again. Its original public link and existing references will continue to work.
- Once the change is successful, a confirmation message, File is now private or File is now public, appears at the top of the page. The File status column also updates to reflect the new status.
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Notes:
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