Flow Automation: Triggering Workflows When a Product Is Added to a Collection – SHOPLINE Help Center

You can use the Product added to collection trigger in Flow Automation to start a workflow immediately after a relationship is created between a product and a collection in the admin panel. This allows you to automate updates to collection metadata or internal catalog management.

This guide explains the actions supported by this trigger, how to test it end-to-end, and provides a practical example for automating collection updates.

Note: In the Flow Automation app, collections are referred to as Categories. When setting up your workflow, please search for "Category" to locate the relevant triggers and actions.

Supported Actions

The following actions are supported when using the Product added to collection trigger. These actions allow you to automatically modify collection details based on different collection types:

Update Manual Collection: Used to update information for manual collections. For details, please refer to "Flow Automation: Updating Manual Collections via Action."
Update Smart Collection: Used to update information for automated (smart) collections. For details, please refer to "Flow Automation: Updating Smart Hierarchy via Action."

Tip: If you are unsure whether your collection is manual or smart, please refer to "Creating Product Collections" before configuring your workflow.

Testing the Workflow

To test whether the workflow is successfully initiated when a product is linked to a collection, follow these steps:

In Flow Automation, set up a workflow using the Product added to collection trigger.
From your SHOPLINE admin panel, add a product to an existing collection using one of the following methods:
- From the Collection Settings Page: Go to Products > Collections, select a manual collection, and click + Add products in the Collection products section.
- From the Product Settings Page: Go to Products, select a specific product, and assign it to a collection in the Collections section.
  
  Note: For more detailed instructions on adding products, please refer to the "Adding Products to Existing Collections" section in the "Creating Product Collections" guide.
After saving the changes, go to the Flow Automation app to check the execution results.

Note: For more information on how to monitor the execution of your workflows, please refer to the "How to View the Running of a Flow" section in the "Introduction to Flow Automation" guide.

Example Use Case

Here is a practical example of using the Product added to collection trigger to automatically update collection information when products are added.

Scenario: Automatically update a collection's title and description whenever a product is added.

Note: In the Flow Automation app, collections are referred to as Categories. When setting up your workflow, please search for "Category" to locate the relevant triggers and actions.

Trigger: Product added to collection
Action: Update manual collection
- Collection title: New Arrivals
- Collection description: Trending New Items
Outcome: When a staff member associates a product with a collection, the system automatically triggers an update to the collection's title and description, ensuring your marketing copy remains consistent and professional across your storefront.